Officers / Advisors : Create Events


To create a new event, locate the Events tool along your organization’s top menu. If you do not see this tool, read this article on how to enable it. Next, select ‘Create New Event’ in the top right of the page. If you do not see this button then you do not have admin access for the Events module. In this case you will need to contact an existing admin or your campus admins in order to request a promotion.

Creating an event is an easy process. There are four required fields for every event: name, category, start date, and end date. The other settings are optional but provide a significant amount of customization. Each of the sections on the event creation form are described in detail below.


Details

These are the most basic details of your event. What’s the name? When is it happening? These questions are straightforward but one thing to note is the Location/Address field. If you enter an address, OrgSync will automatically generate a Google Maps link. If you see Pick a Room on the right side of this textbox, use this button to reserve a room for your event.


Event Image

Upload an image for your event! This will display on event list and will make your event more appealing to interested users.


Participants

Determine if you want to take RSVPs for the event. You can allow for unlimited RSVPs, a defined number, or none at all.


Who can see this?

Determine who can see and RSVP to your event. You can also request that your event be shared to the umbrella calendar. This calendar is more public than your organization’s and will generate more exposure to the event. Keep in mind; choosing this option may require approval and/or a supplemental form. You’ll be notified of such after creating the event.


Advanced Options

This section allows you to setup various items that prompt users to enter information. Continue reading for an explanation of each.

  • Pre-Registration Form: Require users to complete a form before their RSVP goes through. The forms you can choose from must exist in the forms section of your Events tool. To navigate to this list, select Events along your portal’s toolbar and select Event Forms from the right-hand navigation. This is separate from the Forms tool.
  • Post-Event Form: Require users to complete a post-event assessment before their participation can be used on involvement records. The form you select is sent to users the moment you assign them participation to the event. The forms you can choose from are also found in the Event Forms section (described in the last paragraph).
  • Reflection: Require users to complete a reflection before their participation can be used on involvement records. The reflection piece is an open-ended text entry that allows users to record their takeaway from the event. This is sent to users as soon as they are assigned participation to the event.
  • Learning Outcomes: Require users to select learning outcomes before their participation can be used on involvement records. The learning outcomes provided to the user are determined in your community’s involvement settings. This is sent to users as soon as they are assigned participation to the event.

When all of your settings look correct, click the Create button at the bottom of the page. As noted earlier in this article, you may be prompted to fill out an additional form before the event is submitted. The event may also require approval by your campus administrators.


Additional OrgSync training

Signing up for HuskySync and starting to use the tools is meant to be easy. You are able to easily manage your account and the personal tools available to users across the platform. Features include: Community Home, Organization Registration, & other starter items.

To Learn More about GETTING STARTED with HuskySync, visit the OrgSync Training Center.

Features Include: My Calendar, ePortfolio, My Involvement, Co-Curricular Record and Transcript, Service Opportunities, My Requests, My To-Dos, Inbox, and Account Settings.

To Learn More about the USER TOOLS feature, visit the OrgSync Training Center.

Segment people into groups based on their responsibilities and interests. By combining people into groups, you can customize their permission settings and effectively target communications. HuskySync allows you to create rosters and manage your stakeholders from a centralized location.

To Learn More about the PEOPLE feature, visit the OrgSync Training Center.

Manage your campus and organization events from a central location and track event hours and attendance for individual members. Plan events on HuskySync to increase student turnout, improve campus-wide awareness, and save money by printing fewer flyers. Features include: Events, Calendar, Timesheets, Card Swipe, and Involvement.

To Learn More about the EVENTS MANAGEMENT feature, visit the OrgSync Training Center.

Whether you are storing information for your group or disseminating it among your stakeholders, our information sharing tools make it easy to have all of your resources easily accessible. The information sharing tools allow you to store items in your portal and share them out to your social media and public websites.

To Learn More about the INFORMATION SHARING feature, visit the OrgSync Training Center.

HuskySync is a powerful tool for strengthening and simplifying communication across campus. Permission-based access gives you the option of broadcasting your message to the entire campus or targeting it to specific organizations depending on your level. HuskySync allows you to reach students, leaders, staff and administrators in a variety of ways—news posts, discussion forums, emails, SMS messages, and more. Features include: Contact Books, Discussions, Email Lists, News, Texting, Polls, and Messaging.

To Learn More about the COMMUNICATION feature, visit the OrgSync Training Center.

The Forms module is one of the most robust tools in the HuskySync platform and can be used for a variety of purposes. Our simple design makes it easy to create any type of form, providing you the functionality to review all submissions and generate meaningful reports.

To Learn More about the COMMUNICATION feature, visit the OrgSync Training Center.